Privacy Policy — Nayara LMS

Nayara LMS ("we", "our", "us") is committed to protecting the privacy and security of all users of the Learning Management System, including Managers, FSMs (front users), and Superadmins. This Privacy Policy explains what information we collect, how we use it, and the choices you have regarding your information.

1. Information We Collect

• Personal Information: name, email address, employee ID, location details, and contact information provided during registration or login.
• Usage Data: login history, file access logs, report generation activity, and other actions performed within the LMS.
• Technical Data: device type, browser type, IP address, and access timestamps.

2. How We Use Your Information

We use information to provide and secure the LMS and to support your organization’s learning operations. Typical uses include:

• Authentication and account management.
• Allowing Managers, FSMs, and Superadmins to read files and generate reports according to role-based permissions.
• Monitoring, troubleshooting, and improving system performance and security.
• Meeting audit, compliance, or legal requirements.

3. Data Sharing and Disclosure

We do not sell personal data. We may share information in the following limited circumstances:

• Authorized Personnel: organization administrators and managers based on access rights.
• Service Providers: trusted third parties who support platform operations (e.g., hosting, security). These providers receive only the data necessary to perform their services and are contractually bound to protect it.
• Legal Requirements: when required by law, regulation, or legitimate legal process.

4. Data Security

We implement technical and organizational measures to protect data against unauthorized access, loss, or misuse. Examples include encrypted transmission, encrypted storage where applicable, role-based access control, and regular security audits.

Note: no system is completely secure. You should keep your login credentials confidential and follow your organization’s security policies.

5. Data Retention

We retain personal and usage data only as long as necessary to provide LMS services, meet contractual obligations, or comply with legal requirements. When data is no longer required, we delete or anonymize it securely.

6. Your Rights

Depending on applicable law and your role, you may have rights to:

• Access and correct your personal information.
• Request deletion of your personal data (subject to legal and operational limits).
• Raise questions about data processing or lodge a complaint with your organization.

7. Third-Party Links

The LMS may link to external websites or services. We are not responsible for the privacy practices of those external sites. Review their privacy policies before sharing personal information.

8. Changes to This Privacy Policy

We may update this policy periodically. Significant changes will be communicated to users through the LMS. The updated policy will include a revised effective date.

9. Contact Us

If you have questions, requests, or concerns about this Privacy Policy, please contact our support team:

For internal use: This privacy policy is a general template. Review with your legal or compliance team to ensure it meets local laws and organizational requirements before publishing.